Under the supervision of both the coordinator and the assistant coordinators, the administrative assistant manages all registrations for Gee-Gees summer camps programs. The administrative assistant is responsible for day-to-day client services and for ensuring the office is a positive and clean workspace. During camp weeks, the administrative assistant is responsible for printing daily attendance and registration reports. Other duties include helping with morning and afternoon childcare, morning snack distribution and lunch time duties as well as taking care of ill or misbehaving participants.

Experience and skills required

• Excellent organizational and people skills;
• Good language competency (oral, written and comprehension) in both English and French;
• Experience working in a camp environment;
• Customer service experience;
• Significant computer knowledge in databases and word processing skills;
• Certification in First Aid and CPR, AED and EpiPen training prior to beginning employment.

Tasks and responsibilities

Before camps (May to June)

• Attend all mandatory meetings and training sessions organized by assistant coordinators
• Become very familiar with camp descriptions, locations, programming, dates and prices
• Become familiar with all camp staff to properly address parents’ concerns
• Become familiar with the camp database and registration procedures
• Take full responsibility for keeping the office a clean and positive work environment
• Ensure brochures at all public locations are always stocked

• Manage all client services responsibilities
• Confirm registration forms and enter all data in the appropriate fields in Class, including creating family accounts, promoting the online registration systems and assisting clients in using it
• Process payments and enter them into Class
• File all registration forms into existing individual folders or create a new folders
• Print and e-mail receipts
• Process all refunds
• Prepare communication to be disseminated
• Prepare daily deposits and registration reports
• Order office supplies
• Review and update procedures
• Review and update custom Class prompts
• Prepare daily deposits and communicate with finance
• Handle all IT problems with computers in the camps office and communicate with Sports IT services when needed
• Open and close the camps office at the beginning and end of business hours, answer incoming telephone calls and take messages when appropriate.
• Assist and support the coordinator in any other tasks relevant to camps
• Wear the camp uniform at all times and strive to promote healthy active living and positive lifestyle choices

During camps (June to August)

• All aforementioned tasks continue during camp weeks
• Coordinate late arrivals and early pick-ups with parents
• Assist with childcare, including ill or misbehaving children, when deemed necessary by assistant coordinators
• Prepare packages for individual camps every week, including child prompts, sign-in/sign-out, attendance sheets and extra guardian pick-up forms
• Prepare packages for varsity camps with special adjustments based on coaches needs
• Print updated status reports when needed

Under the supervision of the coordinator, the assistant coordinator is responsible for the overall success of Gee-Gees Camps by ensuring the delivery safe, enjoyable, and effective programs for both participants and staff.  The incumbent assists in the employment process, including selecting, hiring and training camp staff, as well as prepares and leads weekly staff meetings throughout the summer. The assistant coordinator directly supervises approximately 100 members of camp staff within the 85 programs offered throughout the summer. He or she must support staff through continuous feedback and ensuring that they have the appropriate and necessary resources to provide a high quality youth-oriented program to approximately 3000 external participants. The assistant coordinator is available during pre-camp to directly oversee all head counsellor programming and during camp to deal with any staff concerns as well as camper or parent concerns. Lastly, the incumbent, along with the varsity coaches, oversees six varsity sport camps according to the CIS sports and Gee-Gees camps partnership agreement.

Experience and skills required

• Excellent organizational and people skills;
• Leadership and ability to work as part of a dynamic team;
• Good language competency (oral, written and comprehension) in both English and French;
• Significant experience working in a camp environment (>4 years);
• Experience in a supervisory role and/or in customer service;
• Significant computer knowledge in databases and word processing skills;
• Certification in First Aid and CPR / AED / EpiPen training prior to beginning employment.

Off season (May to June)

• Ensure that the camps e-mail and voicemail are checked and responded to weekly
• Read all staff year-end reports and publish final summarized copy for following year, which includes feedback from administration
• Meet with the coordinator on a regular basis
• Prepare a calendar of all school end dates for the different school boards within the Ottawa-Gatineau community
• Help finalize all camps being offered for following summer and all brochure descriptions, and make changes to age groups and prices as necessary
• Communicate with coaches concerning feedback from past summer as well as any changes for upcoming summer (assist with all aspects to camps with the exception of programming)
• Help in the preparation of a final budgetary report after redistribution of t-shirts and lifeguard expenses
• Contact all staff from previous year and send out invitations to returning staff
• Conduct marketing of new positions to be hired, make modifications to application deadlines and application forms when needed
• Accept applications and set interview dates and times
• Ensure proper number of staff for interviews (for both group and individual interview)
• Interview and hire staff to ensure all positions are filled by late April
• Start scheduling indoor/outdoor main and backup locations for all camps (including specific locations needed by varsity coaches)
• Schedule free swim times for all camps and ensure morning and afternoon childcare locations are set
• Prepare for the training day of head counsellors and ensure manual for head counsellors is printed

Before camps (May to June)

• Run head counsellor training day
• Run daily meetings with all head counsellors
• Distribute preliminary budgets for each camp to head counsellors
• Ensure all head counsellors are prepared for the arrival of their counsellors by becoming very familiar with the camp manual
• Oversee all head counsellor programming and give weekly feedback and continue to strive to promote healthy active living in all of our camps
• Assist in bookings of all outings and book all buses well in advance
• Do full inventory of all equipment and supplies and place orders for sports equipment and craft and art supplies deemed necessary by head counselor programming
• Communicate with Sports Services concerning any required material (i.e. water hose key, mascot)
• Book Walkie-Talkie services
• Choose  t-shirt color and help place order (both staff and campers)
• Ensure weekly themes are set, appropriate, sport-oriented; strive to incorporate all head counsellors in this process
• Prepare counsellor training week and book any locations/guests needed (i.e. emergency procedures at Montpetit Hall and Sports Complex, First Aid and CPR C instructor)
• Book and program weekend training session for assistant counsellors who are unable to attend training week
• Ensure Food Services are well aware of dates for camps, special outings, pricing and establish main contact for summer
• Make sure all camp locations are finalized and booked and set up binder for camp locations in office for early pick-ups
• Prepare, label and distribute first aid kits, supply bags and name tags for all camps and counsellors
• Be available to answer questions specific to camp programming
• Market camps to local elementary schools and high schools (time permitting)
• Distribute staff uniforms and equipment
• Help finalize sport facility bookings according to head counsellor needs

During camps (June to August)

• Transfer equipment between locations based on camps being offered
• Schedule all staff for one of three shifts based on number of children and locations
• Prepare and coordinate childcare, be present at all locations and be both knowledgeable and visible to parents and guardians
• Prepare weekly newsletter, submit to communications and marketing sector for editing and translation and ensure the proper distribution of newsletter to all parents and guardians
• Ensure that camp evaluation forms are accessible to parents and guardians
• Ensure that lunchtime runs smoothly and that all camp counsellors are aware of when they need to be in and out (especially varsity camps)
• Ensure that swim times run smoothly and that counsellors are listening to pool staff concerning stations; ensure that non-swim room is ready and staffed on time
• Prepare and distribute morning and afternoon snacks
• Distribute camper T-shirts to all camps (including special orders for varsity camps)
• Ensure tidiness of craft supplies in arts and crafts room and replace and replenish any supplies as needed
• Make sure required equipment is ready for theme days
• Help with behaviour problems within camps, and take care of ill campers and any campers arriving or leaving outside regular childcare hours
• Help varsity coaches and staff with camp procedures including sign-in/sign-out
• Ensure all outings are confirmed and buses are arriving proper days and times
• Ensure overall success of the Gee-Gees camps

After camps (late August)

• Ensure all year-end reports are completed by head counsellors
• Ensure all feedback from parents has been addressed and kept on file
• Throw out any remaining brochures on campus
• Clean out arts and crafts room, sports facilities and any camp supplies from office
• Organize storage room in Montpetit Hall

The counsellor within the Gee-Gees sports camp is primarily responsible for continuing to deliver a high quality camp by creating a very pleasant, dynamic, motivating and safe atmosphere. Before camp, counsellors are responsible to completely familiarize themselves with the camp manual and learn how their head counsellor envisions the camp for that specific year.  Their principal role is the enjoyment and supervision of the children. Thus, most of their days are spent with children. The counsellors are to follow instructions given by their head counsellor, and also strive to show initiative as the summer progresses. The counsellor is responsible for a station during morning and afternoon childcare, and remaining at this station is of utmost importance.

Experience and skills required

• Leadership and ability to work as part of a dynamic team;
• Good language skills (oral, written and comprehension) in both English and French;
• Experience working in a camp environment;
• Certification in First Aid and CPR prior to beginning employment.

Camp-specific experience and skills required

Tasks and responsibilities

Before camps (May to June)

• Attend all mandatory meetings and training sessions
• Become familiar with your role at camp
• Obtain a valid police record check
• Have a valid first-aid certificate
• Participate actively in planned activities
• Become familiar with the counsellor handbook
• Introduce yourself and become familiar with Sports Services staff
• Provide input to your head counsellor with regards to planning and activities

During camps (June to August)

• Ensure all campers are provided a safe and fun summer camp environment
• Attend mandatory weekly and other planned meetings
• Remain in constant contact with your head counsellor
• Scan all areas prior to the commencement of an activity to ensure safety
• Perform all safety precautions (e.g. head counts) outlined during training
• Fill out accident/incident reports if necessary
• Fill out behavioural forms if necessary
• Remain at the assigned station for the entire swimming period
• Demonstrate sound judgement and leadership skills
• Remain mature and professional at all times
• Plan and/or lead activities when asked by your head counsellor
• Respond to questions and concerns from parents or, if unable to provide an answer, redirect the individual to your head counsellor
• Wear the camp uniform at all times
• Report any problems or concerns to the head counsellor or to administration staff
• Return all equipment to the appropriate locations
• Ensure all areas used are clean and tidy when leaving

The principal role of the head counsellor is to not only develop and plan, but also to lead and deliver the high quality of camps that the University of Ottawa strives to provide year after year. They are hired sufficiently in advance to the start of their camp and are responsible to help plan training week for counsellors and prepare detailed programming for the entire summer including the reservation of any outings within their budgets. The incumbent should also become very comfortable with the counsellor handbook and strive to be a role model counsellor for their own counsellors. During camps, the head counsellor is responsible for all day to day logistics of their camp including empowering their counsellors and assistant counsellors with responsibility. The head counsellor is to remain in close contact with the assistant coordinators before and throughout the camp period.

Experience and skills required

• Superb organizational and people skills;
• Good language skills (oral, written and comprehension) in both English and French;
• Experience working in a camp environment (>2 years);
• Certification in First Aid and CPR, AED and EpiPen training prior to beginning employment.

Camp-specific experience and skills required

Tasks and responsibilities

Before Camp (May to June)

• Attend all mandatory meetings and training sessions
• Become familiar with your role at camp
• Plan and prepare all activities for your camp
• Complete global camp tasks that are assigned by the administrative team (i.e. decorate or prepare office)
• Reserve outings, order equipment and materials
• Obtain a valid police record check
• Have a valid first-aid certificate
• Prepare workshops for the counsellor training week
• Participate actively in planned activities
• Become familiar with the Counsellor Handbook
• Introduce yourself to and familiarize yourself with the sports services staff
• Meet your staff and go over prepared planning with them

During Camps (June to August)

• Run games/activities and supervise campers
• Supervise, guide and delegate to staff members
• Ensure all campers are provided a safe and fun summer camp environment
• Remain at the assigned station for the entire swimming period
• Ensure that all staff are at their proper swim stations at all times
• Demonstrate leadership and motivational techniques as well as sound judgment
• Remain mature and professional at all times
• Wear the camp uniform at all times
• Ensure administration is kept up to date with concerns/problems
• Attend mandatory weekly meetings and all head counsellor meetings
• Discuss and find solutions to problem topics with your staff
• Evaluate staff midway through and at the end of the summer
• Maintain professional relations with all staff and provide constant feedback to them
• Respond to parents’ concerns and/or questions in a professional manner
• Fill out incident/accident reports if necessary
• Fill out behavioural forms if necessary
• Ensure all areas used are clean and tidy when leaving
• Scan all areas prior to the commencement of an activity to ensure safety
• Perform all safety precautions (e.g. head counts) outlined during training

• Are you energetic and fun?
• Do you have a specific interest in promotions and have strong people skills?
• Do you enjoy a fun working environment and working in a team?
• Are you looking to gain valuable university volunteer experience?

Sign-up today and become a member of the Gee-Gees "In" Force Team and make your experience at the University of Ottawa a memorable one!

As a member of the Gee-Gees "In" Force Team you will:

• assist the promotions and ticketing officer with on and off-campus promotions for feature Gee-Gee events and programs
• promote the Gee-Gees on campus by attending various events and handing out flyers, Gee-Gees gear, prizes and more
• liaise with students, staff and the community to promote sporting events and campus rec activities
• Assist the Gee-Gees Mob Squad with on-campus promotions and spreading school spirit
• Make noise and have fun!

* Please note that the Gee-Gees "In" Force Team will be making appearances on campus weekdays, evenings and weekends and members will need to have a flexible schedule.

Job description:

The Certified Personal Trainer is responsible for establishing realistic goals with their clients, as well as designing, tailoring and implementing fitness programs for them. Each client has specific needs and it is left up to the trainer to prescribe specific programs to their clients in order for them to achieve their goals. Trainers are professionals in the fitness field and they are to teach their clients how to train safely, by demonstrating and teaching proper technique and using appropriate cues to guide their clients through their workouts.

ESSENTIAL QUALIFICATIONS

• Experience in the areas of personal training and/or exercise physiology

• Valid level 1 Personal Training certification by an accredited association (CanFitPro, SPI, NCSA, CSEP, etc…)
• Valid CPR certification
• Valid First aid certification
• A background in physical fitness, physical education, exercise physiology or comparable equivalent
   

RESPONSIBILITIES

• Be professional and responsible at all times;
• Fill out all pertinent documentation in regards to their clients health history in order to be able to tailor the fitness program specifically for the client;
• Introduce yourself to new people, smile and say hello. Get to know as many participants as possible;
• Report any malfunction of equipment to the appropriate supervisor;
• Know the rules and regulations of the facility and relay them to all clients. If someone is violating rules, causing disturbance, and/or mistreating staff, equipment, or other members, inform them of the rules and politely ask them to follow them;
• Be prepared to respond to an emergency that may occur during a session by using current university procedure;
• Be aware of literature and trends in fitness and fitness-related fields;
• Be available to answer questions pertaining to her/his clients;
• Encourage safety at all times.

Qualifications

• Available to work weekends, according to schedule of home events
• Demonstrated experience as a photographer, including a portfolio
• Some knowledge of sports or experience photographing sporting events